Document Management System

Our Free document management system online tool helps to index, track and reference your business, marketing, technical and correspondence documents. Improve your work efficiency thanks to a file naming convention for your documents management. View how it works!

TheEasyRef allows you to manage and track your business documents, such as sales quotations, orders, business correspondence, faxes, marketing and technical documents, by using a unique file naming convention.

The tool is accessed online and is completely free!

Who can benefit from this document management system?

You will appreciate TheEasyRef tool if you manage documents at your own home/small business, if you provide services as a vitual assistant, if you are employed as a sales manager, if you manage lot's of technical documents, or are involved with various marketing materials.

How does this document management system work?

TheEasyRef uses a unique file naming convention that integrates standard identifiers, such as "Recipient", "Sender", and "Date of Document", into an easy-to-remember and readable format. Because this document management system allows you to quickly identify the content of any business document, you no longer need to open your document to search for that information -- saving you valuable time!

What are the benefits using this document management system?

• Save time - No need to search for your previous business document reference number. Our server keeps track of it for you, and provides you with a new unique reference number based on your information.
• Immediate access to customer data - With TheEasyRef's standard naming convention, information about your customers is available at your fingertips. Find information quickly, using any search tool such as Google Desktop or the search feature in Windows.
• Web-based solution with no software to install - As a online hosted solution, this document management system can be accessed securely from any computer located anywhere in the world. This is especially convenient for busy salespeople and professionals who are often on the go.
• Completely free to use!

Which documents are meant to be managed by this document management system?

This document management system can be used to create file-naming conventions for any type of document, allowing you to easily reference, manage and track virtually any kind of data. You can use The Easy Referencer for such things as:

• Sales documents:
  • quotation & sales offers
  • sales plans
  • trip reports
  • communication plans, etc...
• Technical documents:
  • training documents
  • user guides/manuals
  • product data sheets
  • system requirements analyses, etc...
• Marketing documents:
  • marketing copy
  • newsletters and brochures
  • contract proposals
  • request for proposals (RFPs), etc...
• Correspondence:
  • e-mail messages
  • fax documents, etc...

Don't wait longer and start managing your documents efficiently with TheEasyref document management system. Register now!